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2/28/2020 4:24:42 PM
Office Administrative Assistant
 Employer     : BELLS AUTO CORNER
 From         :
 City         : Ottawa Job type:  Career
 Region       : ON Hours   :  Full-Time
 Country      : CA Duration:  Permanent
 Deadline     : 10/31/2020
 Education    : High school Experience:  Not required  
 Salary       : $23.50
 Description  : Office Administrative Assistant (NOC 1241)
Bells Corner Auto
1912 Robertson Rd, Nepean, ON K2H 5B8

Bells Corner Auto is a full-service auto repair shop. From oil changes and rust proofing to brake jobs and engine replacements – you can count on quality service. We service all makes and models. We aim to keep our customers happy by providing outstanding customer service and affordable pricing that is significantly lower than dealership rates. We know that needing your vehicle repaired causes you an inconvenience. In order to minimize that inconvenience, we strive to get the majority of repairs done with either same-day or two-day service. If your repair will take longer, we notify you as soon as possible.
There are numerous reasons why people visit Bells Corner Auto from all around Ottawa for used cars. We strive to uphold the most inclusive inventory of Pre-Owned vehicles. We are associated with the Used Car Dealers Association (UCDA) and registered with the Ontario Motor Vehicle Industry Council (OMVIC) We stand behind all work we perform.

Position: Office Administrative Assistant
Term: Permanent, Full time
Job Locations: Nepean, Ontario
Business Type: Car Sales & Repair Shop
Number of Position: 1
Salary: $23.50 per hour
Start date: ASAP
Work hours: Minimum 35 to 40 hours per week.
Language: English

Job responsibilities
• Greet customers in a friendly, professional, and efficient manner as they enter the body shop office and determine the nature of their visit.
• Assist with sending emails and processing supplemental claims with insurance companies
• Administer complete processing of shipments and logistics files
• Answer incoming phone calls in a friendly, professional, and efficient manner and schedule estimates, route calls to the correct individual, answer basic questions, or take a thorough message.
• Review and evaluate delivery documents for safe handling and border crossing of goods
• Prepare delivery orders, shipment labels and process data entries for shipments and logistics
• Partner with other team to assist and administer transport and warehouse office administration activities
• Schedule and confirm appointments and meetings with clients and liaison business partners
• Assist logistics dispatch with office administration activities
• Order office and maintain office supplies such as printers supply/service, papers, FAX and other office desks supplies
• Assist with client invoices and orders processing
• Collect data and prepare periodic and special reports, manuals and correspondence
• Greet clients, vendors and other visitors visiting office, direct visitors to appropriate colleague. Represent business with excellent client services
• Record and prepare minutes of meetings during client meetings and internal business process discussions
• Book flights, hotels and arrange other travel schedules for office staff for their company travel plans
• May need to prepare business presentation for potential clients to assist sales team to pitch new sales
Employment Requirements
• Must have excellent proficiency in English language, both written and verbal. Knowledge of other languages will be a strong asset
• Must have completed grade 12, completion of 1-2-year(s) college program is an asset
• Experience in office administration, experience in transportation and travel is an asset
• Professional, reliable and well organized
• Highly effective client services and organizational skills
• Team player and highly adaptive to work in culturally diverse environment
• Great command on Microsoft Office Applications, MS Excel, electronics scheduler and Adobe Professional for document processing. Working knowledge of cloud storage, invoice processing and document management system is an asset
How to Apply:
Please submit your application by email to please mention position “Office Administrative Assistant” in subject line
We are equal opportunity employer, thank you for your interests for this position, however we will only contact candidate who meets the criteria.

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