Business Address: 11657 88 Avenue, Delta, British Columbia, V4C 3C2
No of position: 3
Language of work: English
Working Hours: (37-40 hours per week)
Work Location: 11657 88 Avenue, Delta, British Columbia, V4C 3C2
Job Duties:
• Coordinate and plan office activities, including creating important office forms.
• Oversee and co-ordinate office administrative procedures to ensure that the office staff is complying with company policies.
• When required, Review, evaluate and implement new office procedures related to Vacation time, Sick leave, etc.
• Maintain a proactive approach and make a list of work priorities for each day.
• Discuss the work priorities in the morning meeting and delegate the work to office support staff.
• Maintain the minutes of the meeting.
• Ensure deadlines are met and procedures are followed.
• Formulate and control the policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and manage all office services.
• Always ensure adequate stock of office supplies such as stationery.
• Manage travel arrangements/ accommodations etc. for employees whenever required.
• Co-ordinate with the responsible person for issues related to mobile patrol vehicle parking, office maintenance, etc.
• Assist in preparation of operating budget for each contract and client along with budgeting for office operations.
• Oversee and control the monthly budget to prevent the overspending.
• Minutely monitor the fuel consumptions of all company vehicles
• Assemble data and prepare monthly revenue/ expenditure reports
• Update office records and databases that contain personnel, financial, and office data.
• Communicate priorities to staff based on information provided by the manager.
• Prepare and keep data like hours of service, experience letters, promotion letters, etc. of the staff.
• Support bookkeeping and accounting staff when requested.
• Follow up with status and payments for invoices.
Job Requirements:
• Completion of high school or other programs for administrative assistants would be an asset but not mandatory
• 6+ months of experience as administrative assistant would be preferred but not mandatory.
How to Apply:
In Person: Potential Security Ltd.
11657 88 Avenue, Delta, British Columbia, V4C 3C2
Email: potentialsec.ltd@gmail.com
Benefits:
• 4 % vacation pay on gross salary
• All other benefits as specified in the BC Employment Standard Act.
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