At Trades Master, we provide maintenance services to businesses and households including installation for HVAC equipment. This includes heating, cooling and plumbing services. Our company’s goal is to invest in our Management team and to achieve this we are seeking to hire an Administrative Assistant to be a part of the team.
Purpose of the Job
The administrative Officer will be responsible to run the office efficiently. The person should be experienced to manage the office and ensure that the company policies are being adhered to at all times. They will be responsible for the day to day activities in the office and will be reporting directly to the Director.
1. Roles and Responsibilities:
The administrative Officer will be responsible to carry out the following duties:
• Coordinate all office activities and ensure adherence to company policies
• Coordinate staff meetings, maintain a record of the minutes and ensure the distribution of the agreed agenda to the team members
• Schedule phone consultations and in person meetings of the clients and ensure the timely execution of the service
• Handle and process all the incoming and outgoing communication and ensure the effective dissemination of the information
• Provide general administrative support and maintain office equipment, supplies and place orders for replacement
• Answer phone calls and respond to all new inquiries, maintain record and direct them to the responsible person, ensure the inquiry was dealt with by prioritizing with the level of urgency
• Keep the database updated at all times and enter new information, generate regularly scheduled reports for the senior management
• Carry out other administrative duties like filing, binding, scanning and maintaining filing systems.
• Arrange the documents delivery and couriers and maintain records
• Collect information from the files and update status, record and schedule work loads
• Coordinate with the accounts for the client billing process
• Perform other relevant duties as per the business requirements
2. Education, Skills and Experience
• High school or related work experience
• 2 or more years of work experience in office administration
• Proficient in using computer application including MS Word, MS Power point, MS, Excel and MS Outlook
• Able to speak, read and write in English language
• Excellent communication skills; interpersonal and presentation skills
• Able to multi-task and has great attention to detail
• Great problem-solving skills and ability to prioritize tasks
• Able to maintain confidentiality of company and employee profiles
We are an equal employment opportunity employer and encourage candidates from diverse backgrounds and groups to apply for the position. Please contact us if you require any accommodation and we will ensure that appropriate arrangements are made to facilitate the process.
3. Working Conditions
• The working hours will be Monday to Friday for 37.5 hours
• May be required to work some overtime hours to attend meetings or year end reconciliations.
• Will report directly to the Director
4. Position Offers
• Competitive Annual Pay: $ 28 per hour
• Permanent, full-time position
• Work hours 37.5 hours a week
• Paid Vacation and Holidays
• Work Location: 3050 Confederation Pkwy, Unit 301C-A, Mississauga, ON L5B3Z6
5. Contact Information:
• Contact Person: Mirza Asif Baig
• Company Name: Tradesmaster.Ca Inc.
• Company Address: 3050 Confederation Pkwy, Unit 301C-A, Mississauga, ON,
L5B3Z6
• Tel: 416-617-4747
• Email: tradesmaster.careers@gmail.com
• Date Posted: July 4, 2023
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