Administrative Assistant- Office
Billyard Insurance Group Oakville (2563922 Ontario Inc.)
Job details
• Location: 515 Dundas St. W suite 214, Oakville, ON L6M 1L9
• Salary: $ 25.00 to $ 35.00 hourly/ 30 to 50 hours per Week
• Terms of employment: Permanent employment, Full time, Day, Flexible Hours
• Start date: Starts as soon as possible
• Benefits: Health benefits, other benefits
• Vacancies: 2 vacancies
Overview
Languages: English
Education: Secondary (high) school graduation certificate or equivalent experience
Experience: 1 year to less than 2 years
Responsibilities
Tasks
• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Train, direct and motivate staff
• Assign, co-ordinate and review projects and programs
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Oversee payroll administration
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
Experience and specialization
Computer and technology knowledge
• MS Office
Additional information
Work conditions and physical capabilities
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
Benefits
Health benefits
• Dental plan
• Health care plan
• Vision care benefits
Other benefits
• Free parking available
• On-site amenities
• Paid time off (volunteering or personal days)
How to apply
By email: oakville@thebig.ca
By mail: 515 Dundas St. W suite 214, Oakville, ON L6M 1L9
In person: 515 Dundas St. W suite 214Oakville, ON L6M 1L9
Between: 11:00 AM and 04:00 PM
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