Location:: Lively, ON P3Y 1K7
Salary:: $25.50 hourly, 40.00 hours per Week
Terms of employment:: Permanent employment, Full time, Day, Evening, Morning
Start date:: Starts as soon as possible
vacancies:: 1 vacancy
Job Description
· Supervising and planning administrative procedures for offices and updating, assessing, and introducing new procedures
· Set job schedule, assign work to office support staff/ employees, and ensure that deadlines are met, and processes are followed
· Conduct administrative tasks relevant to the office
· Manage executives' schedules, calendars, and appointments
· Administer policies and procedures related to the disclosure of information in
handling requests for access to data and privacy laws by the government
· Synchronize and schedule office services such as housing, relocation, utilities, materials, forms, asset disposal, parking, maintenance, and security services
· Analysis and oversight of administrative tasks relevant to the processes of budgeting, procurement and project planning and management
· Partner with HR to maintain office policies as necessary
· Assist in planning the budget for activities and ensuring inventory and budgetary control
· Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
· Collect information and make periodic reports, manuals and correspondence, special reports, etc.
Job Requirements:
Overview
Languages
English
Education
Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Supervision
3-4 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
Employment groups
This employer promotes equal employment opportunities for all job applicants, including that self-identifying as a member of these groups: Newcomers to Canada, Older workers, Youth
How to apply
By email:: diamondtw1@outlook.com
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