JH Building Materials is a building material supplier and a manufacturer of railings, fences, stairs, deck inside and outside buildings and sunlight rooms in Winnipeg area. We are hiring an Administrative Assistant with high computer proficiency, multi-tasking and time management skills and confidentiality.
Your primary duties:
- Determine and establish office procedures and routines; Plan, organize, direct, control and evaluate daily operations
- Schedule appointments time and confirm locations; Arrange travel, related itineraries and make reservations
- Answer telephone and relay telephone calls and messages; Manage regular and electronic incoming mail and other material and co-ordinate the flow of information; Answer email and phone enquiries
- Greet work-in clients, provide general consultation and information, conduct initial take-in procedures and other required customer service
- Prepare and proofread forms, receipts, invoice, and other documents and correspondence
- Perform data entry and maintain and manage CRM system and other digital database
- Compile data, statistics and other information
- Set up customer and construction projects folders, manage contracts
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Order office supplies and maintain inventory
Job Requirements:
- 2 years of experience in administrative position is required.
- Proficiency with computers and office equipment is mandatory, such as office software, such as email, scheduling, word processing and spreadsheet programs, and knowledge of image software programs, databases and accounting software
- Must be able to work in a fast past environment while ensuring 100% accuracy.
- Work with minimum supervision.
- Must have excellent verbal/written communication skills and effective interpersonal skills.
|