Tasks
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and
deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records
in processing requests under government access to information and
privacy legislation
- Co-ordinate and plan for office services such as accommodation,
relocation, equipment, supplies, forms, disposal of assets, parking,
maintenance and security services
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Plan and control budget and expenditures
Computer and technology knowledge
- Quick Books
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- Database software
- Google Drive
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Additional Skills
- Delegate work to office support staff
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
Business Equipment and Computer Applications
- Spreadsheet software
- Data analysis software
- Accounting software
- Internet browser
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