Job Location:: 30 Simona Drive, Bolton, ON L7E 4E8
JOB DUTIES:
? Supervise and train office staff in procedures how the office works.
? Organize and schedule meetings and appointments.
? Maintain contact lists.
? Produce and distribute correspondence memos, letters, faxes and forms.
? Assist in the preparation of regularly scheduled reports.
? Submit and reconcile expense reports.
? Provide general support to visitors.
? Provide information by answering questions and requests.
? Research and creates presentations.
? Generate reports.
? Handle multiple projects.
? Prepare and monitor invoices.
? Develop administrative staff by providing information and experiential growth opportunities.
? Ensure operation of equipment by completing preventive maintenance requirements.
? Evaluating new equipment and techniques.
? Maintain supplies inventory by checking stock to determine inventory level.
? Verifying receipt of supplies.
? Maintain professional and technical knowledge by reviewing professional publications, establishing personal networks, participating in professional societies.
? Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
? Organize travel arrangements for senior managers.? Book conference calls, rooms, taxis, couriers, hotels etc.
? Maintain computer and manual filing systems.
? Handle sensitive information in a confidential manner.
? Take accurate minutes of meetings.
? Coordinate office procedures.
? Reply to email, telephone, or face to face inquiries.
? Develop and update administrative systems to make them more efficient.
? Resolve administrative problems
.? Receive, sort, and distribute the mail.
? Answer telephone calls and pass them on.
? Manage staff appointments.
? Oversee and supervise the work of junior staff.
? Maintain up-to-date employee holiday records.
? Greet and assist visitors to the office.
Job Requirements:
? Completion of 1 year or 2 years of diploma for administrative assistants or secretaries.
? 2 years to less than 3 years of experience in Admin Assistant.
Email: fleetexjobs@gmail.com
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