Administrative Technician- CMC (DEV-S-2425-0009)

Person who performs work related to the management of human, financial and material resources or procurement. She assumes responsibilities related to the organization of work and the planning of the execution of complex work of an administrative nature such as the collection and analysis of data.

She may also be responsible for the administrative functioning of her community and sees to its internal and external relations. She is responsible for the activities of the executive office staff.

SPECIFIC FUNCTIONS:

• Update nursing schedules to maintain accurate staffing records;
• Coordinate and liaise with RAMQ for obtaining access codes for temporary insurance cards in urgent case;
• Create requisitions (PRs) for nursing staff using the WeHoop system;
• Review and revise chart notes, flagging and dispatching plans to administrative officers for the Liaison Nurse;
• Relay important information to the WIICHIHIITUWIN (CPS) Contacts Information;
• and other external parties through various channels such as scanning, email, and fax;
• Follow up with administrative officers to ensure proper data input in the Access program for patient appointment scheduling and no-shows;
• As per the request, offer guidance and training to administrative officers in fulfilling their responsibilities.
• Manage medical supplies orders for the head nurse on Virtuo system;
• Support as medical secretary, sterilization, liaison for Care 4 platform and support for clinical staff;
• As per the request, offer guidance and training to administrative officers in fulfilling their responsibilities.
• Provide support with other administrative tasks as needed for all professionals within the department.

Education: * Must have a college diploma (DEC) in general administration, accounting and management techniques, office automation techniques or another appropriate college discipline from a school recognized by the competent ministry or a college diploma (DEC) combined with a relevant undergraduate university certificate or a relevant Attestation of College Studies (AEC) of eight hundred hours or more combined with experience relevant to the field in question.* This job also includes people who hold a college certificate in administrative techniques.

Experience:

• One (1) year of relevant experience.

Knowledge and Abilities:

• Good knowledge of administrative theory, systems, techniques and practise;
• Knowledge of the MSSS Network and administrative regulations is an asset;
• Good knowledge and ability in office computer applications;
• Knowledge of MediPatient, Care4 and Nomadis Platform system is an asset;
• Proactive;
• Client sense;
• Excellent communication skills (both written and spoken);
• Practical, attentive to detail and analytical;
• Sense of accountability, resourcefulness & vigilance;
• Creativity;
• Teamwork skills;
• Courtesy;
• Autonomous and flexible;
• Discretion (working with patient confidential data).

LANGUAGE* Fluent in English; * Fluency in Cree is an asset.

OTHER:

• May have to travel to communities.