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administrative assistant Verified

Posted on April 24, 2024 by Employer details 1934128 Ontario Inc.

Job details

Education: Secondary (high) school graduation certificate. Work setting: Education. Budgetary responsibility: 0 - $100,000. Tasks: Coordinate the flow of information within the team. Direct staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Train staff. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Oversee payroll administration. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Conduct research. Perform data entry. Provide customer service. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS Windows. MS Word. Electronic scheduler. Database software. MS Office. Google Drive. LinkedIn. Electronic mail. Area of specialization: Reports and records. Charts, tables, graphs and diagrams. Transportation/travel information: Own transportation. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Dependability. Quick learner. Experience: 1 year to less than 2 years. Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Supports newcomers and/or refugees with foreign credential recognition. Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for youths: Offers on-the-job training tailored to youths. Offers mentorship, coaching and/or networking opportunities for youths. Provides awareness training to employees to create a welcoming work environment for youths. Support for Indigenous people: Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations . Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Facilitates access to Elders who can offer support and guidance to Indigenous workers .

LocationRichmond Hill, ON
Salary$25.50HOUR hourly / 30 to 44 hours per week
Terms of employment Permanent employmentFull time
Day, Weekend, Shift, Flexible Hours, Morning
Start date Starts as soon as possible
vacancies 1 vacancy
Verified
Source Job Bank #2891796

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work setting

Education

Budgetary responsibility

0 - $100,000

Responsibilities

Tasks

Coordinate the flow of information within the team
Direct staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Train staff
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Conduct research
Perform data entry
Provide customer service
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS Windows
MS Word
Electronic scheduler
Database software
MS Office
Google Drive
LinkedIn
Electronic mail

Area of specialization

Reports and records
Charts, tables, graphs and diagrams

Additional information

Transportation/travel information

Own transportation

Work conditions and physical capabilities

Ability to work independently
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Dependability
Quick learner

Employment groups Help - Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Supports newcomers and/or refugees with foreign credential recognition
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Facilitates access to Elders who can offer support and guidance to Indigenous workers

Who can apply to this job?

Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

Advertised until

2024-05-24

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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