Company Profile:
Barlow Holistic Wellness is a distinguished wellness clinic located in Calgary, Alberta. Since our establishment in December 2011, we have dedicated ourselves to providing exceptional holistic care that combines the best of Western and Eastern therapeutic practices. Our specialized services include acupuncture, cupping, moxibustion, deep tissue massage, Chinese Tui Na, and Traditional Thai massage.
At Barlow Holistic Wellness, we believe in fostering a healing environment that supports the health and well-being of our clients. Our team consists of experienced practitioners who are licensed and registered with their respective College of Associations. This ensures that all treatments meet the highest standards of practice and that our services are eligible for extended health benefits claims by our clients.
We are looking for an organized and dedicated Administrative Assistant to enhance our clinic's operational efficiency. The ideal candidate will be responsible for a variety of tasks that support our team and ensure smooth clinic operations.
Responsibilities:
• Draft, format, and review office documents, including patient communications, treatment brochures, and internal reports, to ensure accuracy and professionalism in all our communications.
• Handle daily reception activities, including managing phone calls and emails, scheduling appointments, and ensuring a warm, welcoming environment for everyone who contacts or visits our clinic.
• Coordinate with our team of health practitioners to manage patient information and treatment schedules, optimize patient flow, and ensure all records are up-to-date and accurately maintained.
• Manage inventory and order office and clinic supplies, ensuring all necessary materials for treatments, such as acupuncture needles, cupping sets, and massage supplies, are readily available.
• Implement and maintain a comprehensive filing system that supports our health practitioners’ needs and ensures easy access to patient histories, consent forms, and treatment plans.
• Greet and direct visitors and patients, providing information about our services and directing them to the appropriate staff.
• Assist in organizing clinic events and workshops, including arranging logistics, preparing materials, and ensuring events run smoothly.
• Support the clinic’s administrative needs by preparing for meetings, recording minutes, and handling travel arrangements for staff attending seminars or conferences.
Requirements:
• Proven administrative experience, ideally in a healthcare or wellness setting.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office.
• A collaborative team player with a proactive approach to problem-solving.
• At least a college diploma.
How to Apply:
Please submit your application, including a resume and a tailored cover letter, to careers@barlowholisticwellness.com with "Administrative Assistant Application" in the subject line.
We appreciate all applications, but we will contact only candidates selected for an interview. Join our dedicated team at Barlow Holistic Wellness and help us deliver exceptional care and improve the well-being of our community.
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