With over three decades worth of experience, Acura Maintenance Commercial Cleaning Services has built an unmatched reputation across the GTA for impeccable and affordable commercial cleaning services.
At this time, Acura Maintenance Services Ltd. is looking for skilled and qualified Administrative Assistants who are organized, independent, adaptable, and possesses excellent problem solving skills. Candidates will be expected to provide support to other employees and coordinates schedules. Key duties include directing phone calls, responding to inquiries, managing meeting schedules, perform general clerical work for the office, create and maintain recordkeeping systems, schedule appointments, take messages for staff, and facilitate communication with clients. Experience is mandatory please. If you are interested in working with our team, call us today. We look forward to meeting with you.
Job details
Location- Mississauga, ON, L5V 1K3
Salary- $28.50 hourly / 37.5 hours per Week
Terms of employment
Permanent employment- Full time- Day, Early Morning, Flexible Hours, Morning, Weekend
Start date- Starts as soon as possible
Benefits: Health benefits
Vacancies- 1 vacancy
Overview
Languages- English
Education- Secondary (high) school graduation certificate
Experience- 2 years to less than 3 years
Responsibilities/ Tasks
Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Open and distribute mail and other materials
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Recruit and hire workers and carry out related staffing actions
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Experience and specialization
Computer and technology knowledge
Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic scheduler, Adobe Photoshop, Database software, Information technology, Oracle, Accounting software, MS Access, MS Office, Quick Books, Adobe Acrobat Reader, Google Drive, Electronic mail
Additional information
Transportation/travel information- Own transportation
Work conditions and physical capabilities
Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large caseload, Large workload, Work with minimal supervision, Personal suitability, Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner
Benefits- Health benefits/Health care plan
How to apply
By email- office@acuramaintenance.com
By mail- 4739 Rathkeale Road, Mississauga, ON, L5V 1K3
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