Company Overview
Paper Plus is a locally owned and operated supplies distribution company in Dartmouth, NS, providing you and your business with quality and inexpensive products.
We are a one-stop shop offering a broad selection of superior quality- utensils, boxes, containers, cups, thermal rolls, cleaning chemicals, food packaging, janitorial, and so much more are available in stock. We have built our success by providing excellent service and reduced prices to both businesses and the public.
Address: 81 Ilsley Ave, Unite#4, Dartmouth, B3B1L5, Nova Scotia
Position: Administrative assistant
Job details
• Location: Dartmouth, NS
• Salary 22.50$ / H
• Additional pay: overtime
• Schedule: 40 hours per week
• Terms of employment: Permanent employment & Full-time
• Schedule: 9 AM – 5 PM
• Vacancy: 1
Responsibilities & job duties
• Provide comprehensive administrative support to the Paper Plus director and managing team.
• Arrange and coordinate travel logistics, including flights, accommodations, and transportation for executives.
• Handle all incoming and outgoing mail, phone calls, and emails, addressing inquiries promptly and professionally to ensure coordination of the flow of information internally.
• Receive guests, identify their needs, and guide them to the relevant person or the employer.
• Organize and schedule appointments and meetings of the employer.
• Manage and Maintain inventory of office supplies and equipment, order supplies, coordinate procurement, and ensure stock levels are maintained.
• Plan and coordinate special events for the director and executive team.
• Set up, maintain, and organize both physical and digital filing systems to ensure all documents are accurate, up-to-date, and easily accessible. This includes updating and managing information across various CRM systems.
• Gather, record & compile data, statistics, and other pertinent information as required.
• Prepare, sort, code, and match invoices.
• Support the preparation and organization of financial documents for CEO review, using Microsoft Excel.
• Monitor and record expenses, ensuring they align with the budget and assist in tracking employee budget expenditures and comparing them to the budgeted amounts.
• May monitor payroll processing and related records.
Languages:
English
Requirements:
• 2 years of experience as an Administrative Assistant
• A Bachelor's degree
• A clerical or administrative certificate is an asset
Experience and specialization
• Microsoft office
Work conditions and physical capabilities
• Personal suitability
• Accurate
• Team player
• Organized
• Analytical Skills
Schedule:
• Day shift
• Monday to Friday
• Morning shift
• Overtime
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