International Fastline Forwarding Inc. – Toronto Office
Vista Cargo Terminal, Building “B”, Unit 215, 6500 Silver Dart Drive, Mississauga, Ontario L5P 1B1
International Fastline Forwarding Inc. is a provider of both domestic and international shipping solutions. We offer a complete range of efficient transportation, logistics, and supply chain management services to meet the changing demands of businesses both internationally and domestically. The company’s core products and services include: International Transportation (Ocean, Air) with Customs Brokerage, Door Delivery, Trucking, Warehousing, Insurance and other logistic services.
International Fastline Logistics Team is expanding and we are seeking a Regional Administrative Manager – Toronto Office to organize and coordinate administration duties and office procedures. Our Regional Administrative Manager should be able to ensure the smooth running of the Toronto office and help to improve company procedures and day-to-day operation.
Reporting directly to company Director in Vancouver, this role will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, providing information to employees, hiring and firing, and communication between the Toronto office and headquarter in Vancouver, BC.
Responsibilities:
- Serve as the point person for office duties including: Maintenance, Mailing, Supplies, Equipment, Bills, ...;
- Schedule meetings with headquarter in Vancouver, BC;
- Organize the office layouts and order stationery and equipment;
- Maintain the office condition and arrange necessary repairs;
- Partner with HR to update and maintain office policies as necessary;
- Organize office operations and procedures;
- Coordinate with IT department on all office equipment;
- Ensure that all items are invoiced and paid on time;
- Manage contract and price negotiation with office vendors, service providers and office lease;
- Manage office G & A budget, ensure accurate and timely reporting;
- Assist in the onboarding process for new hires;
- Address employees queries regarding office management issues;
- Manage and liaise with facility management vendors, including cleaning, catering and security services.
Qualifications:
· Bachelor’s degree in Business Administration or related administrative services field;
· Knowledge of Office Administrator responsibilities, systems and procedures;
· A minimum of 3 years’ experience in a similar leadership role;
· Excellent time management, problem solving, attention to detail and organizational skills;
· A creative mind with an ability to suggest improvement;
· Strong technology skills including MS Office suite.
Please send a current resume and cover letter outlining an overview of how you will leverage your previous expertise to ensure success in this role.
The position will be full time (35 hours/week) and permanent with an hourly wage of $46.15/hour.
Please submit your resume to apply job.yvr@iff-logistics.com. ONLY candidates chosen for an interview will be contacted. Please do not contact the company directly. No agencies please.
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