Platinum Pro-Claim Restoration located at 13880 Mayfield Pl, Richmond, BC V6V 2E4 is looking for a spirited and versatile executive assistant to the CEO to streamline operations and ensure seamless day-to-day activities. The salary is $55,000 to $70,000 per annum, depending on experience, working 40 hours per week. This is full-time, year-round positions. An extensive benefits plan including extended health, dental, GRSP, LTD, a heath care spending account are available after 3 months of employment. We also offer a health and wellness program that includes free yoga classes and customized personal trainer programs, as well as a full CrossFit gym in our warehouse.
Duties and Responsibilities
• Screening and prioritizing all incoming meeting requests.
• Scheduling and coordinate internal and external meetings efficiently.
• Serving as a primary point of contract for all incoming emails.
• Assessing urgency and determine which items need to be actioned by the CEO or yourself.
• Proactively handling and respond to non-critical emails independently.
• Managing the CEO’s inbox and draft email responses for the CEO to review and approve.
• Preparing documents and emails for review prior to meetings.
• Completing the CEO’s expense reports and reconciling company expenses accurately.
• Organizing international and domestic travel arrangements (flights, hotel, rental cars, etc.) for the Pro-Claim Group.
• Ensuring projects overseen by the CEO are moving forward, such as EcoClaim.
• Developing meetings minutes and agendas for the CEO.
• Organizing food and drinks for external and internal stakeholder meetings from time to time.
• Sitting in on the Event Committee to assist with the set up and planning of various company events, such as our Company BBQs, Christmas Party and Client Party.
• Processing a variety of materials from draft formats (i.e., dictation, hand-written notes, verbal conversations) or detailed instructions such as newsletters, memos, letters, emails.
Requirements and Qualifications
• Bachelor’s degree in business administration or related field is required.
• Minimum three (3) years of office and administrative experience
• Strong familiarity with Microsoft Office Suite (i.e., Outlook and Word). Experience with SharePoint is an asset.
• Effective communicator both verbally and in writing, including strong proficiency in grammar, editing and proof reading. Proficient in English, both verbal and in writing.
• Great interpersonal skills, and ability to build relationships with staff at all levels.
• Being able to adapt quickly to changes in a fast-paced environment with a pro-active approach to problem solving.
• Professional demeanour and ability to handle confidential information with discretion.
• Adept at independently managing multiple projects at once and in a timely manner.
To apply, please send your resume with the position you are applying for as the “Subject” to :
Email: platinumprojobs@gmail.com
By mail: 13880 Mayfield Pl, Richmond, BC V6V 2E4
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